Common Export Documents

[color=Blue][size=3]Common Export Documents
c V9?/[z The following documents are commonly used in exporting, but specific requirements vary by destination and produc. For assistance with country-specific documentation requirements, please contact the Trade Information Center at 1-800-USA-TRADE.
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[/size][/color][b]Shipper??s Export Declaration.qf8_iY

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Dshq0mmd Commercial invoice
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Certificate of Origin!a A!yw,nqFBnF

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%ZmU+Il Temporary Import Certificate / ATA CARNET
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Insurance certificate-qJi&I I
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Export Packing List_v0Zj TG

P+@/sb|~*S Import License
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Consular Invoice
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Inspection Certification9Z$h.D3U$cc

[(E+GU0d%g Dock Receipt and Warehouse Receipty5w9plU(H&S

%}%\%M+?b3b;[ Destination Control Statementn8g$V0aG3T/h*Q$l iJ
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Shipper??s Export Declaration KD(R"F.S[6?+b

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The SED is the most common of all export documents. It can be electronically filed using the AESDirect online system. BR
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$S:uts,A$B dG Commercial invoice@xv&q/f

3X F7\esm A bill for the goods from the seller to the buyer. These invoices are often used by governments to determine the true value of goods when assessing customs duties. Governments that use the commercial invoice to control imports will often specify its form, content, number of copies, language to be used, and other characteristics (see Sample).
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Certificate of Origin
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The Certificate of Origin is only required by some countries. In many cases, a statement of origin printed on company letterhead will suffice (download generic certificate or see Sample with explanation). Special certificates are needed for countries with which the United States has special trade agreements, such as Mexico, Canada and Israel (see more information on Free Trade Agreements).V e+OX CJc.p b

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Y HyS(hu+E^ V Bill of Ladingn.Q4Rd8lkg-dv
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A contract between the owner of the goods and the carrier (as with domestic shipments). For vessels, there are two types: a straight bill of lading which is non-negotiable and a negotiable or shipper's order bill of lading. The latter can be bought, sold, or traded while the goods are in transit. The customer usually needs an original as proof of ownership to take possession of the goods (see Sample Short Form Bill of Lading and Sample Liner Bill of Lading).8Sot%^@0RKH
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| Temporary Import Certificate / ATA CARNET[3FJ8v$h"a9F-GfC*w
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An ATA Carnet (a. k. a. "Merchandise Passport") is a document that facilitates the temporary importation of products into foreign countries by eliminating tariffs and value-added taxes (VAT) or the posting of a security deposit normally required at the time of importation.
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Insurance certificate$CEBP9}2^

1o+z:Viu`q Used to assure the consignee that insurance will cover the loss of or damage to the cargo during transit (see Sample). These can be obtained from your freight forwarder.c'C*t~bb(z2D:V7CP

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Export Packing List"G_*Zw N]\

2m3Z2L]*U Considerably more detailed and informative than a standard domestic packing list, it itemizes the material in each individual package and indicates the type of package, such as a box, crate, drum, or carton. Both commercial stationers and freight forwarders carry packing list forms.-o7kJ{Z(d!r
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Import License
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;jnb;E:AAWUlC Import licenses are the responsibility of the importer. Including a copy with the rest of your documentation, however, can sometimes help avoid problems with customs in the destination country./l1q&Or(g%ak
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Consular Invoice
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Required in some countries, it describes the shipment of goods and shows information such as the consignor, consignee, and value of the shipment. If required, copies are available from the destination country's Embassy or Consulate in the U.S.F:Z"u5mb[:a
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K2m Air Way Bills
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Air freight shipments are handled by air waybills, which can never be made in negotiable form (see Sample).
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8EV;{l6K6q J x Inspection Certificationbj?8Zn.iQY/p
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Required by some purchasers and countries in order to attest to the specifications of the goods shipped. This is usually performed by a third party and often obtained from independent testing organizations.4BUN+a%[?ld

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%d yLqjU Dock Receipt and Warehouse Receipt
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]N%D~ ZL)n)^~ Used to transfer accountability when the export item is moved by the domestic carrier to the port of embarkation and left with the ship line for export.1PAk!Al

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Appears on the commercial invoice, and ocean or air waybill of lading to notify the carrier and all foreign parties that the item can be exported only to certain destinations.
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Please find samples and explaination in the post below.B:I/Aj{ J

'W-a D Kj9i$os [[i] Last edited by candlize at 2008-2-9 04:32 [/i]]

[b][size=4][color=Blue]Sample Commercial Invoice [/color][/size][/b]
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C8|w`&b,w4Q;xm!G 1. EXPORTER - The name and address of the principal party responsible for effecting export from the United States. The exporter as named on the Export License.
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g:Tbj? r_j'U6dd}*g 2. CONSIGNEE - The name and address of the person/company to whom the goods are shipped for the designated end use, or the party so designated on the Export License. Pz+x7Y:v
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3. INTERMEDIATE CONSIGNEE - The name and address of the party who effects delivery of the merchandise to the ultimate consignee, or the party so named on the Export License. .SH[,x!ODK"c X+Z
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4. FORWARDING AGENT - The name and address of the duly authorized forwarder acting as agent for the exporter.
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5. COMMERCIAL INVOICE NO. - Commercial Invoice number assigned by the exporter.
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6. CUSTOMER PURCHASE ORDER NO. - Overseas customer's reference of order number.
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2l*V(Sz] 7. B/L, AWB NO. - Bill of Lading, or Air Waybill number, if known. 2qw(AA c

z0a$DvrE#DSR:S 8. COUNTRY OF ORIGIN - Country of origin of shipment.
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MZ2I IJl#d&b 9. DATE OF EXPORT - Actual date of export of merchandise."M[ r`+| [
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10. TERMS OF PAYMENT - Describe the terms, conditions, and currency of settlement as agreed upon by the vendor and purchaser per the Pro Forma Invoice, customer Purchase Order, and/or Letter of Credit. ? B4wY:s*O+H%c{

9?E Jj#b ]'Y 11. EXPORT REFERENCES - May be used to record other useful information, e.g. - other reference numbers, special handling requirements, routing requirements, etc. :hE'H*{!?MNo(yC
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12. AIR/OCEAN PORT OF EMBARKATION - Ocean port/pier, or airport to be used for embarkation of merchandise. 9{)[2y4gL0N*y|s

#\5|+Cg|%`g5I j9O 13. EXPORTING CARRIER/ROUTE - Record airline carrier/flight number or vessel name/shipping line to be used for the shipment of merchandise.
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14. PACKAGES - Record number of packages, cartons, or containers per description line.
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E\RCz e_8e 15. QUANTITY - Record total number of units per description line. P,Sd{ a} Z

x/b/h B~H 16. NET WEIGHT/GROSS WEIGHT - Record total net weight and total gross weight (includes weight of container) in kilograms per description line. "O y-b&Ny&e7f3lW~9Y4X
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17. DESCRIPTION OF MERCHANDISE - Provide a full description of items shipped, the type of container (carton, box, pack, etc.), the gross weight per container, and the quantity and unit of measure of the merchandise.
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1W)_;Nw~ Q 18. UNIT PRICE/TOTAL VALUE - Record the unit price of the merchandise per the unit of measure, compute the extended total value of the line.
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19. PACKAGE MARKS - Record in this Field, as well as on each package, the package number (e.g. - 1 of 7, 3 of 7, etc.), shippers company name, country of origin (e.g. - made in USA), destination port of entry, package weight in kilograms, package size (length x width x height), and shipper's control number (e.g. - C/I number; optional). [l3b+U;K)~-np{ OB

X%_E6^;{x4N] 20. MISC. CHARGES - Record any miscellaneous charges which are to be paid for by the customer - export transportation, insurance, export packaging, inland freight to pier, etc.
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]y-a;dd 21. CERTIFICATIONS - any certifications or declarations required of the shipper regarding any information recorded on the commercial invoice.
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[[i] Last edited by candlize at 2008-2-9 04:39 [/i]]

Sample Certificate of Origin
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'NVFrv%LD6R 1. THE UNDERSIGNED - Name of the individual completing and signing the certificate (see Block 13); may be the Exporter or Agent of the Exporter. b O6?{#J*f~ c~

ci6\!{*YbQ 2. FOR - The Company name and address of the Exporter (Distributor or Manufacturer) effecting the shipment of merchandise. `
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3. SHIPPED ON - Name of the vessel, aircraft, rail, or trucking company. May also include vessel number and flag, flight number and flag, rail car number, and truck Pro number. /pn"j_7k

R0L,QN f%LQL 4. DATE - The date the carrier left the port/terminal for the destination. 4J2I*} Vhp

*`;mp%]&Nh 5. CONSIGNED TO - The Consignee, as it appears on the Commercial Invoice; may be "To Order of Shipper," or "To Order of (Customer's) Bank, or to any other entity, on the Conditions of Sale and/or the letter of credit.
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ib8_qxyedwwI l 6. MARKS AND NUMBERS - The marks recorded on each package, including Shipper's Company Name, Country of Origin (i.e. - Made in USA), Destination Port of Entry, and Customer's Company Name; may also include a Shipper's Control Number (i.e. - C/I No.) and the Customer's Import license Number. "Number" refers to the numbering of the packages in the shipment (i.e. - 1 of 30, 2 of 30, etc.). 3R-E0Erv p6o

f]TW@'dbT2u 7. NO. OF PACKAGES - The total number of packages, cartons, boxes, skids, etc. per description line, including outer packaging, in kilograms.
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XP}y|u 8. GROSS WEIGHT - Total weight of packages per description line, including outer packaging, in kilograms. 1?z_d h qrC.\,a,A

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?e+HH/a 9. NET WEIGHT - Total weight of all packages per description line, excluding outer packaging, but including inner packaging, in kilograms. SXh;z]*y3SR'v

|%q#uqYoGb?N^ 10. DESCRIPTION - Full description of items being shipped, the type of containers, the gross weight per container, and the quantity and unit of measure of the merchandise. May also include cross references to Purchase Order or Commercial Invoice number.
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11. SWORN BEFORE - Notary Republic seal/signature, and date notarized. 6^R-uK1d#f[
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12. DATE - Date Certificate of Origin was prepared and signed. ^u$KcR!l rQ


||+h"E+h U%y 13. SIGNATURE - The signature of the owner, employee, or agent appearing in Block 1 above. *j%qv6V/D!Q9E:\'z
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14. CHAMBER OF COMMERCE - Name of local Chamber of Commerce (and State) certifying the origin of the merchandise.
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SV4O+@0X;l 15. SECRETARY - Authorized signature of the local Chamber of Commerce Secretary and that organization's seal.`)jBW!X:N|

rhn8Cy$\0I [[i] Last edited by candlize at 2008-2-9 04:38 [/i]]

Sample Short Form Straight Bill of Lading )|,^t
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1. SHIPPER (From) - Enter the company name and address of the shipper (Consignor). 'P4[_\|

+G;j}%y^ D 2. POINT OF ORIGIN (At) - Enter the city and state of the actual shipping point.
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IE"t*S U JVK-|:ZL 3. DATE OF SHIPMENT - Enter the date of the shipment; that is, the date the Carrier took control of the merchandise. Cx2JG&l)Yiy
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4. TRUCK/FREIGHT - Check the truck block if the shipment is to move by truck, or the Freight block if the shipment is to move by rail. w_ g-Y SJ7l*[
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5. SHIPPER'S NUMBER - Enter a unique control number to reference the shipment with the Carrier.
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EN(Ldh/Ti3b 6. CARRIER - Enter the name of the company which will take initial control of the shipment and cause its delivery to the consignee.
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7. AGENT'S NUMBER - Enter Carrier's control number, if known or required.
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X!L9gfwa4s6G+_:ujS 8. CONSIGNED TO - Enter the full of the final recipient of the shipment, the ultimate consignee, if different than destination, for Carrier notification purposes. uEbw jWR^$f

'l'zvs&?#y~6j ` 9. DESTINATION - Enter the street address, city, and zip code where the Carrier will make delivery to the Consignee in Field 8. l Cf;Vf"Z

'o;]~ K4\N0li0s(P 10. ROUTE - If applicable, enter the route the Carrier will take to the consignee. This Field may also be used to specify docks, warehouses, etc., and to specify any intermediate Carriers.
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FgnHR-Q5J 11. DELIVERING CARRIER - If applicable, specify the carrier which will deliver the shipment to the ultimate consignee at the Destination, but only if different than the Carrier entered in Field 6.
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13. NO. PACKAGES - Enter the total number of packages per line item; if the packages are consolidated on a pallet or in an outer container, note this information on a second line. Ex: 112 PKGS 3 Pall. :X q zs R7g
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14. DESCRIPTION OF SHIPMENT - Enter the description of each line item, noting the type of package (carton, barrel, etc.) and the quantity per package. Since the correct freight classification is essential in describing an item, there must be a separate line item for each different freight classification description. If more than one type of packaging iss used per freight classification, a separate entry must be used for each type of package.
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Enter any special package markings, special handling requirements, and delivery instructions. Note: For hazardous material items, special provisions must be met in completing this field. x$b*l3b!Lu
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15. WEIGHT - Enter the total gross weight, in pounds, for each line item. For Bulk shipments, the TARE and Net weights should also be referenced in the description field. For package shipments, include the weights of pallets and skids. The total weight of the merchandise should be shown after the last line item, with pallet and dunnage weights shown separately. A#ej J6@)@h2y

y|6},FZVs`;D!SR 16. CLASS OR RATE - Enter the 5-digit class (per the Uniform Freight Classification or the National Motor Freight Classification) or a two digit Class Rate (a percentage of the First class 100 rate) per line item. This information may be determined with the Carrier.
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17. WITHOUT RECOURSE - Per standard Bill of Lading terms, the shipper is ultimately liable for freight charges, even when the shipment is sent on a collect basis to the consignee. By signing this statement, the shipper is released from the liability of freight charges for collect shipments delivered by the Carrier to the consignee without the Carrier's collecting the freight charges. For prepaid shipments, leave blank. K*aJ FDq

#F [!hxPUy 18. PREPAID SHIPMENTS - Enter "Prepaid" if shipment is to be paid by the Shipper. If this field is left blank, the Carrier will seek to collect the freight charges from the consignee (see field 17).
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)s0x:a$R-_$Gd%N_+n 19. PREPAYMENTS RECEIVED - Carrier enters any payments received in advance from the Shipper for the shipment.
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20. CHARGES ADVANCED - Carrier enters any advanced charges for the shipment, if applicable.
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9uC:rOH*l;mIR 21. C.O.D. SHIPMENT - First, check whether the freight charges are prepaid (the Carrier bills the shipper) or collect (the Carrier deducts the freight charges from the amount collected from the Consignee). Second, enter the amount to be collected for the merchandise itself - be sure to include the freight charges. Third, enter any collection fees, if applicable. Enter total charges to be collected by the Carrier. o'h'|
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22. SHIPMENT DECLARED VALUE - When the weight charged by the Carrier is dependent upon the value of the shipment, the dollar value per unit of measure (ex: $100/pound) must be stated by the Shipper - enter this information in field 14.
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`U;G.mZ*M(rC{E 23. SHIPPER - Enter the company name of the shipper.
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KJa+io(S0|1K 24. SHIPPER'S AGENT - Enter the signature of the individual preparing the shipment for the shipper.
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25. CARRIER'S AGENT - The Carrier's agent will sign here prior to taking control of the shipment.
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26. PERMANENT ADDRESS - Enter the permanent (business) address of the shipper. This may be the same as for field 1. GRy NCD
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27. CERTIFICATION - A signature is required by the Department of Transportation after this statement for all shipments of hazardous material.

Insurance certificate
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Packing list sample
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I think every company has his own format of the docs.Zl \$p1S(\ C/j

0_l4q"LQ D9V [[i] Last edited by however at 2008-2-13 16:36 [/i]]

thanks for the post.  Saved.

that is really wonderful!

not only thanks.....

so much better and richest data from you .It's the all-around summarization

VERY GOOD KNOWLEDGE!
9v2i,Vy W T| TKS,MAN

Great!

Great helper, god bless you!

thanks man, it helps me to comfirm the whole sence of export process

up

Shipper??s Export Declaration
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1b)f:R@*G$^E~ [[i] Last edited by mazy at 2008-3-6 22:13 [/i]]

Thanks ! it is usefull for me .

well done

Thanks for sharing

thanks, the picture seems a little vague.:)

Dear Sir/Madame,
wEvW+F This isNICK from Integrate Shipping Limited Shanghai/Shenzhen/Beijing office. We moved goods for you before and have very good relationship with your Chinese supplier. I like to take this opportunity to let you know that it's our great pleasure to serve you and your client. Integrate Shipping Limited with offices in Beijing/Shenzhen/Shanghai dedicating professional cargo services throughout whole China to/from worldwide destinations. To learn more about our company, please have a look of our company page at : [url]www.islcn.com[/url]}
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In any case if you will attend exhibition fair or just business trip to China, we are more than happy to joint/provide full range of services/promotion/ assistance here in China.O.T]r-Gl
  
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  We are looking forward to more chance to serve you and your customers in China. Should you have any enquire, please feel free to contact me.
:?]5j$BF0pdd.N~K A very nice day to you!;Pm*Mm/egN ~
Your sincerely"|9uv'jL
NICK-@u.GhpEy;{
Integrate Shipping Limited ( with offices in Shanghai, Beijing, and Shenzhen)
HW6a2A'I5O*|g}.p Beijing / Tianjin office :k9IiO7dgCd
1/f yi zhai bldg., #916 east gate of chen jin lun middle school, chaowai nan street, 100020 Beijing, China  
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N(Ml2P)b~ Homepage : [url]www.islcn.com[/url]
Pr|Mw Shanghai/Ningbo office :
"uf ]Y)j1q*@ Rm 24C, 24/F,Qiaoyuan Mansion, #750 Xizhang South Rd., 200011
N.jCl7F,g Shanghai,ChinaxZz-zd'u

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p&Oq?{J!`$@b)I Shenzhen/Guangzhou office :$_Qib+J4dm
Rm 2007, Block TongDe, TongLe Bldg.,Shumgang Road,Shenzhen,China/P-xi2Jzlf7s
Tel : 86-755-82254202, 86-13267019114Z@`7i$`0b
Fax : 86-755-82296508\1c*r,hed2Rc
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For free dialogue/chat   SKYPE address : rock_isl    1K%D'T$d/E9k6h?
msn:rock_islsz@hotmail.com
YblBI-| E-mail :nick252008@yahoo.com           [email]rock_islsz@hotmail.com[/email]

TKS FOR ALL YOU SHARED WITH US...THN u

The process of erporting is confirmed,ok.good

terrific,thanks guy.

thank you ,It is vey helpful for me

*** The author has been banned or deleted ***

THANK YOU, VERY USEFUL !!!!

good ,save  thank you